Legal
Privacy Policy
Your privacy matters. This policy explains how we collect, use, and protect your data.
We collect and use data to verify your profile and deliver your certificate. We minimize what we keep and give you controls over what you share.
- Account info (name, email, phone)
- Resume, roles, skills, and employment history
- ID/Visa documents (with redaction options)
- Interview audio/transcript and evaluation outputs
- Reference contact info and responses
- Technical data (device, IP, logs)
- To perform Skill Checks, ID/Visa verification, and Reference Checks
- To generate your certificate and verification page
- To communicate with you and your references
- To prevent fraud, maintain security, and improve the service
We do not use your private documents to train any public, third-party, or externally shared models.
Depending on your location and the activity, we rely on one or more of the following: your consent, performance of a contract, our legitimate interests (such as securing and improving the service), and compliance with legal obligations.
- Operational data is retained as needed for certificate issuance and support, and is deleted or anonymized within a reasonable period once it is no longer needed, subject to legal holds and fraud prevention.
- Document images (such as IDs and visas) may be auto-redacted or deleted on a defined schedule (see “Data retention & deletion” on our Compliance page).
- Aggregated, de-identified data may be kept for analytics.
We protect your data using encryption in transit and at rest, access controls, and monitoring. No system is 100% secure, but we work continuously to safeguard your information.
- Review drafts before your certificate is issued
- Control what you share (your public link/QR)
- Request access to, correction of, or deletion of your data (where applicable), by contacting [email protected]
If you are a California resident, you have the right to know what personal information we collect, to request access or deletion, to correct inaccurate information, and to not be discriminated against for exercising these rights. As noted above, we do not sell your personal data. To make a request, contact [email protected].
Your data may be processed in the United States and other locations. Where we transfer personal data across borders, we apply appropriate safeguards (such as standard contractual clauses) as required by applicable law.
Simplehire is not intended for individuals under 18, and we do not knowingly collect personal information from them.
We will update this policy as needed. We will communicate material changes through the service or other appropriate means.
Questions about your privacy?
If you have any questions or concerns about this Privacy Policy, please contact our privacy team.